NC School Library Media Association

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Please scroll down the page to see the committee descriptions. If you are interested in being on a specific committee, please contact the committee chair. 

Committee Chairs

General Job Description - Committee Chairs

Committee Chairs are appointed by the Section Chairs and/or presidential group. Chairs are appointed for two-year terms, but there is no limit on the number of terms that may be served. 
  • Attends virtual section meetings
  • Works with Section Chair to request an annual budget for committee activities
  • Manages committee budget, and submits documentation to section chair in a timely manner
  • Provides reports, and/or archived items to the section chair and/or Executive Board, as requested.
  • Determines and meets deadline
  • Recruits committee members
  • Conducts committee meetings as needed
  • Blogs about committee and related events once or twice a year
  • Maintain committee web page on the NCSLMA website 
  • Addresses issues, concerns and questions as needed
  • Reviews committee procedures and materials annually, updated as needed for executive review


The mission of the Advocacy Committee is to promote the school library media profession and the value of school library media programs in the learning process through advocacy efforts targeted at stakeholders including administrators, teachers, parents, students, and the community. The committee may have up to 8 members representing the geographic regions of the state. The Section Chair is an ex-officio member of this committee.

  • Recommends and implements an advocacy strategy and action plan
  • Shares information and coordinates efforts with the Legislative Chair to ensure a unified approach to promoting school libraries
  • Advocates for school libraries with state Board of Education
  • Assists members with local advocacy as requested
  • Promotes materials for use in empowering school librarians for advocacy


The mission of the Archives committee is to acquire, evaluate, organize, maintain, and provide access to the historical documents of NCSLMA. This Special Committee may have up to two additional members. This committee is responsible for receiving, sorting, and preserving materials of the association on a timely basis. All archived materials shall be digitized and safely secured.

Items to be archived include, but are not limited to the following:

  • Minutes of the Executive Board meetings and general membership meetings
  • Treasurer’s reports
  • Annual Membership lists
  • Special documents pertinent to the business of the Association
  • Conference programs
  • Images of association activities

Battle of the Books

The mission of the Battle of the Books Committee is to support school librarians as they coach their schools' Battle of the Books teams.  
  • Operates according to the responsibilities and procedures outlined in Battle of the Books Manual for the current year

  • Facilitates book nomination and selection process

  • Facilitates manual review and revisions annually and shares this information with membership

  • Writes, edits, proofreads, and sorts of competition questions

  • Distributes competition questions to district, regional, and state coordinator


The mission of the By-laws Committee is to ensure that the bylaws meet the needs of our organization. This committee is responsible for consulting with the Executive Board to provide advice on issues related to current by-laws and proposed by-laws amendments. 

  • Reviews all proposed amendments to the by-laws within a timely manner
  • Drafts amendments to the by-laws that conform with the established format and mission of the organization, as directed by the Executive Board.
  • Posts proposed amendments to the website
  • Forwards a digital copy of any new documents to the Archives Committee on a yearly basis

Conference Presentation Initiative

The mission of the Conference Presentation Initiative Committee is to provide funding for librarians to present at other conferences to help show the unique roles that librarians play in their schools. 

  • Keeps an updated list of NC education-related conferences on the website
  • Advertises the initiative
  • Selects participants and works with them for reimbursement
  • Recognizes participants on the website 

Forums/Discussion Boards

The mission of the Forums/Discussion Board Committee is to promote communication between NCSLMA members. 

  • Promotes the forums and round tables
  • Activates members joining round table groups
  • Monitors forums and alerts the appropriate committee chairs of questions they might answer
  • Moderate forums for appropriateness and take action as needed


Action Research

The mission of the Action Research grant program is to encourage the implementation of innovative instruction strategies in school libraries. The grant committee is to award up to one (1) $1,000 grant each up


The mission of the Read2Succeed grant program is to promote, encourage, and enable innovative and collaborative projects that foster the integration of media and information skills in the K-12 curriculum. The grant committee is to award up to five (5) one-year grants totaling $1,000 each year.

  • Evaluates applications using established rubric with a minimum of three evaluators
  • Recommends changes in policies and guidelines for each grant
  • Distributes the grant application forms throughout the state with appropriate publicity
  • Provides feedback on the grant application process and assist the chairperson in reviewing and revising that process as needed
  • Notifies grant winners and request that checks be issued by the Treasurer
  • Announces grant winners at conference
  • Arranges for grant winner to share their projects in a conference session during the next conference

Intellectual Freedom

The mission of the Intellectual Freedom Committee is to raise awareness of intellectual freedom issues.

  • Advocates against censorship
  • Speaks at challenge hearings as requested
  • Maintains and disseminates the North Carolina School Materials Challenge Form
  • Supports North Carolina school personnel facing material challenges
  • Attends ALA Office of Intellectual Freedom virtual meetings

Leadership Academy

The mission of the Leadership Academy Committee is to prepare NCSLMA members for current and future leadership roles in the organization. 

  • Recruits participants
  • Develops sessions (face-to-face and virtual) that will explore NCSLMA leadership roles
  • Oversees mentors
  • Organizes leaders from previous cohorts


The mission of the Legislative Committee is to promote the school library media profession and the value of school library media programs in the learning process to the NCGA. 

  • Coordinates NCSLMA's legislative involvement
  • Establishes and maintains contacts in legislative districts
  • Coordinates efforts with the Advocacy Chair to ensure a unified approach to promoting school libraries in North Carolina
  • Advocates for school libraries with elected officials
  • Encourages members to be involved in the legislative process
  • Coordinates participation by committee members in NCSLMA Legislative Day in Raleigh annually
  • Promotes materials for use in educating legislators about the value of school libraries

Membership Development

The mission of the Membership Development Committee is to promote NCSLMA membership.
  • Prepares and distributes promotional materials for recruitment
  • Contact members who fail to renew
  • Respond to all communications from prospects regarding membership benefits



The mission of the NCCBA Committee is to recognize and promote quality children's literature. This committee is a collaboration between NCSLMA and NCLA.

  • Selects books 

  • Writes activities for the Activity Booklet

  • Assists with transportation, meals, and hosting of visiting authors and illustrators

  • Presents awards to the winning authors at the conference

  • Accept additional invitations to promote and share the NCCBA titles 

  • Fields and answers questions from authors, publishers, librarians, and parents regarding NCCBA

  • Recruits NCCBA Committee members

  • Announces winning titles on the NCCBA 

  • Communicates with authors and illustrators that are on the final lists via social media

  • Invites winning authors to conference

  • Secures gift plates and plaques for the winning authors and illustrators


The mission of the North Carolina Young Adult Book Award is to promote reading of diverse genres, current literature, and local authors’ works at the middle and high school levels.

  • Selects book/author lists based on statewide nominations 
  • Publicizes award to school librarians and public libraries 
  • Notifies winners and invites winning authors to conference 
  • Presents winners at conference 
  • Invites winning authors to conference
  • Secures gift plates and plaques for the winning authors and illustrators

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